Order Management

Simplify procurement and inventory tasks for field employees with centralized control over suppliers and products.

Simplify Field Order Management with Real-Time Tracking!

Allow clients to manage orders efficiently, reduce errors, and ensure timely fulfillment of products.

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Highlights of Order Management

Centralized Supplier Management

Centralized Supplier Management

Manage supplier information efficiently with a unified platform consolidating all essential data and documents for better vendor oversight. Ensure quick access and streamlined updates to maintain accuracy and compliance across the supply chain. Track historical interactions and performance trends to strengthen supplier relationships. 

  • Supplier Profiles: Capture full supplier details, including contact, business, and banking information.
  • Performance & Compliance Tracking: Maintain supplier performance records and upload compliance documents.
  • Supplier Status: Assign supplier statuses (Active, Inactive, Draft) to monitor lifecycle stages.

Smart Product Catalogue

Manage product lines with structured, customizable data to simplify inventory and procurement. Gain clear visibility into stock, reorder points, and performance.

  • Detailed Product Cataloging: Add SKUs, categories, stock levels, and pricing history with flexible options.
  • Visual & Quantitative Attributes: Upload images, assign units of measurement, and define reorder thresholds.
  • Real-Time Product Tracking: Track product status and availability with filters, grid views, and exports.

Smart Product Catalogue

Benefits of the Order Management

Simplifies Onboarding

Thanks to intuitive, form-based workflows and innovative field suggestions, new suppliers or products can be added quickly, without requiring special training or technical knowledge.

Reduces Manual Errors

Validated fields, dropdown menus, and automated checks minimize data entry mistakes, ensuring cleaner databases, accurate information, and reliable records for smooth operations.

Boosts Procurement Speed

Instant access to supplier details streamlines reordering, request-for-quote (RFQ) processes, and approvals, enabling teams to make fast procurement decisions confidently.

Improves Stock Visibility

Real-time inventory tracking with minimum quantity alerts, reorder triggers, and stock status reports helps avoid stockouts, overordering, and missed reordering opportunities.

Enhances Supplier Accountability

Access supplier performance history, delivery timelines, and compliance records to identify top vendors, manage relationships better, and eliminate unreliable suppliers from the chain.

Supports Multi-Company Operations

Easily manage supplier and product data across multiple companies, teams, or locations with centralized controls—ideal for complex, distributed business structures and workflows.

Strengthens Audit Readiness

Stay audit-ready with well-organized supplier records, digital compliance proofs, automatic logs, and exportable reports that simplify reviews and regulatory checks.

Better Pricing Strategy

Track historical pricing data and supplier quotes to refine procurement strategies, manage costs better, and negotiate stronger deals based on accurate trends.

Saves Time with Bulk Tools

Upload, update, or delete hundreds of supplier or product records at once using Excel templates—saving hours of manual work and improving efficiency.

Use Across Diverse Industries

This feature enables businesses across various sectors to gain a competitive edge through more efficient operations and streamlined workflows.

Field Workforce & Task Management

Maintain a reliable supply chain of tools, spare parts, and inventory essential for field operations.

Logistics, Delivery & E-commerce

Ensure accurate product details and supplier coordination for smoother order fulfillment.

Sales, Surveys & Customer Engagement

Keep teams well-equipped with products, brochures, or samples managed through a centralized catalog.

Support Services

Quickly reorder parts or tools based on historical supplier-product data for faster service delivery.

Emergency Services

Pre-stock emergency kits and essentials with supplier accuracy to respond faster in critical times.

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Frequently asked Questions

Got queries? Check out the common FAQs below for complete clarity and get started with confidence!

Can we add multiple suppliers at once?

Yes, use the Bulk Upload feature to import multiple suppliers via Excel files, saving time and effort.

Is it possible to restrict product visibility for specific users?

Yes, access can be managed at the role or department level to ensure only relevant users see certain products.

What happens if the stock falls below the minimum quantity?

The system highlights such items in red and notifies the responsible users to restock on time.

Can we track the pricing history of a product?

Absolutely. Each price update is recorded with timestamps, showing the latest price at the top.

How are unit conversions handled?

A conversion iframe allows defining how one unit relates to another (e.g., 1 box = 10 items), ensuring accurate stock tracking.

Can we add custom product attributes, such as color or size?

Yes, custom fields can be added as per your business requirements to enhance product descriptions.

Is the form mobile-friendly for quick edits in the field?

The web application is fully responsive, allowing teams to view and edit records from tablets or mobile devices.

How does the system ensure compliance for suppliers?

Users can upload certifications and mark approvals within the supplier form to maintain compliance records.

Can we export reports for analysis or audit?

Supplier and product records can be exported in XLS format for reporting, analysis, or audits.

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